Self-Processed Visa - Destination Canada

Overview

Selecting the Self-Processed Visa option means you agree to follow Adventus’ verification requirements. This includes collection and completion of the following which must be provided to Adventus:

• Accurate, complete and correct documentation - including immigration history and financial metrics

• Evidence of visa lodgement and visa outcome letter

• Acknowledgement of sighted genuine document originals

Refer to https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/study-permit.html for information about the online visa process.

Processing Times

Processing times for Canadian visa applications usually take 7 weeks (not including the time for collection of biometrics).

For Sri Lankan and LATAM students, this is usually 3-4 months. For Pakistani students this is 3-7 weeks. For Bangladesh usually around 2-3 months.

Students from some countries can apply for a visa processed faster using the Student Direct Stream. Read about the eligibility requirements at the following link: https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/study-permit/student-direct-stream.html. The Student Direct Stream application is usually processed within 20 calendar days but may take longer.

Note: The Student Direct Stream is known as Nigerian Student Express for Nigerian Students. It has slightly different requirements to the Student Direct Stream. The student has to show CAD 30,000 banking history for six months. IELTS is required as well. More information can be found here.

Visa Fee

For the fee for the regular visa application and biometrics, please see: https://www.canada.ca/en/immigration-refugees-citizenship/services/application/application-forms-guides/guide-5269-applying-study-permit-outside-canada.html#pay-fee.

For the fee for the Student Direct Stream application, refer to https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/study-permit/student-direct-stream.html.

Visa Payment

Payment for visa applications is made directly through Canada’s visa portal. Only card payments are possible.

Adventus can facilitate this process via a secured pathway. If you need assistance with visa application payment, please contact your processing officer via the Adventus.io platform.

For more information, please see https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/study-permit/apply.html.

Gather Documents

Gather all documents for the visa application as specified below.

Submit the documents in sets. Each set should be contained in one document no larger than 4MB.

Forms
IMM 1294 (Application for a Study Permit made outside of Canada), IMM 5707 (Family Information Form)

Passport (Set 1)

• Information page of passport - including the front- and back-side.

• Any other pages with visas from other countries, if the student has these.

• Student’s birth certificate - in English and original language or government ID card (not required for India)

• Any visa refusal 

• Immigration history, if any

Medical Information & Police Clearance (Set 2)

• Visa medical certificate

• Police clearance certificate (not required for India)

• Photo of applicant, 35x45mm. 80% Face focus with white background.

Client Information (Set 3)

• Academic documents - certificates & transcripts

• IELTS/PTE results

• National ID/ CNIC (Computerised National Identity Card - Pakistan), marriage certificate, change of name documents 

• Resume / previous service letter

• Current employment service letter (if relevant) including 6 months pay slips and salary account with last 6 months bank statements

• Work experience letter, if applicable 

• Study gap documents, if applicable

• Study Plan/Statement of Purpose/Letter of explanation explaining why the student wants to study in Canada and that they understand their responsibilities as a student.

Letter of Acceptance (LoA) (Set 4)

• Letter of Acceptance from institution - this form must be signed by the institution and your student, If applicable.

• Scholarship letter, if relevant

• Fee deposit receipt from the institution

• Any other relevant documents issued by the institution in Canada

• Work placement/internship/co-op letter supplied by the institution 

Proof of means of financial support (Set 5)

• Refer to https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/study-permit/get-documents.html for more information. These details provide important supporting information and must include details provided at the acceptance stage as well as the current details.

• Bank certificate and bank statement from last 6 months, if applicable.

• Guarantee Investment Certificate 

• Explanation letter that explains the sources of the funds, if applicable.

• TIN (Taxpayer Identification Number) Certificate, if applicable 

• FD (Fixed Deposit) Certificate, if applicable.

• Acknowledgement of receipt of tax payment for two fiscal years.

Sponsorship Information (Set 6)

• Parents' marriage certificate (not applicable for India)

• Parents' birth certificates/passport copies/id proofs(not applicable for India)

• Sponsor letter from parents (not applicable for India)

• Proof of sponsor’s financial capability & business documents, if relevant, deeds of all assets.  

• Father Service letter, last 6 months payslips and bank statements, if applicable 

• Mother Service letter, last 6 months payslips and bank statements, if applicable

• Business Income - business registration certificate, last financial year annual statement, If applicable.

• Other owned additional assets, if applicable 

• Affidavit of financial support, If applicable.

If studying in Quebec, your student must also provide a valid attestation of issuance of your Quebec Acceptance Certificate (CAQ) under financial supporting documents or whichever is applicable.

If applying under the Student Direct Stream a GIC (Guaranteed Investment Certificate) is required.

Please ensure that the documents provided as part of the visa application are an exact match to those provided at the application and acceptance stages (i.e. those that were sent to the institution). Discrepancies will not be accepted.

More information regarding documents required: https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/study-permit/get-documents.html.

Undertake a Medical Examination

An upfront medical is undertaken prior to lodging an application. If your student took an upfront medical exam, a copy of IMM 1017B form (provided by the doctor) should be uploaded with the application form.

Your student must be examined by a doctor on the list of panel physicians listed on the Canadian government website - refer to: https://secure.cic.gc.ca/PanelPhysicianMedecinDesigne/en/Home .

The medical test consists of a medical history questionnaire and physical examination. Your student may also be referred for x-rays or be required to complete laboratory tests.

Medicals are conducted by the International Organisation for Migration (IOM) in each respective country. Online registration is usually available and you can obtain the forms from the relevant country IOM website.

In Sri Lanka, this can also be done at ASIRI Hospital.

In Bangladesh, the service to use is the WAHAB Medical Practice for Immigration Medicals.

Your student will be advised which documents they should bring to the medical examination.

Complete the Online Visa Application

Complete the application form at https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/study-permit/apply.html.

Ensure you have all documents required for a complete application as possible to prevent delays in processing.

Biometrics Taken

Biometrics are taken after lodging your student’s visa application.

This involves providing a photo and fingerprints and must be given in person.

The steps involve: paying the biometric fee (this is included as part of the application process) - refer to https://www.canada.ca/en/immigration-refugees-citizenship/campaigns/biometrics/how-to-give-biometrics.html; receiving a biometric instruction letter telling you where you need to go; and getting the biometrics taken at an official biometric collection site.

Await Decision on Visa

The visa application is assessed for all the correct and complete documents.

In rare cases, your student may be asked to attend an interview or provide further information - for example, you may need to take a medical exam (if not already done so) or provide a police certificate or more detailed financial documents, if applicable.

You can use the application status tracker (https://ircc-tracker-suivi.apps.cic.gc.ca/en) to get updates about your student’s application.

Bangladesh students do not usually require an interview. Indian students do not usually require an interview.

Visa Approved

Your student will be sent a port of entry letter of introduction that says they’re allowed to study in Canada. This letter is not a study permit.

Your student will be required to send their passport to the Embassy/Consulate for the temporary resident visa stamp.

Your student will need to bring this letter and show it to a border services officer when they arrive in Canada. Your student will also be sent an electronic travel authorization (eTA) or a visitor visa (temporary resident visa) to enter Canada, if they need one.

Visa Rejected

A letter will be sent to your student with basic refusal points.
Reasons may include your student didn’t:

• Show proof of funds to support themselves while studying in Canada.

• Pass the medical exam (this is very rare)

• Convince the visa officer the main purpose of coming to Canada was for study.

• Convince the visa officer they would leave Canada at the conclusion of their study

Another reason for refusal could be that your student has a previous refusal history which is not acceptable by the High Commission/Embassy.

If applying again, your student will need to pay the visa fee again. The original visa fee is non-refundable.

Your student can also request the detailed CAIPS (Computer Assisted Immigration Processing System) notes from the High Commission/Embassy if they want more detail about the refusal. There is a fee for this.

Advise Adventus of Visa Decision

Please Note

The material and information contained in this article is for general information purposes only. Whilst we endeavour to keep the information up to date and correct, Adventus makes no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or available with respect to the information contained in this article for any purpose. Any reliance you place on such material is strictly at your own risk. We recommend that you review your relevant country's embassy/consultant website and/or obtain professional advice to understand how the self-processed visa system applies to you.

Need Assistance or Have an Inquiry?

Latin America: admissions.latam@adventus.io
Middle East/Africa: admissions.mea@adventus.io
South East Asia: admissions.sea@adventus.io
India: admissions.india@adventus.io
Nepal: admissions.nepal@adventus.io
Sri Lanka: admissions.srilanka@adventus.io
Bangladesh: admissions.bangladesh@adventus.io
Pakistan: admissions.pakistan@adventus.io